If your email inbox is overflowing and you're looking for a way to control the chaos, you're not alone. Here are the tools that can help you sort the priorities from the promotions.
Despite the rise of social media and the corporate acceptance of tools like wikis and blogs, our email is still the go-to place for communication. So what are the best ways to stay on top of email overload?
Many schools, institutions and businesses have moved from traditional email to Google’s Gmail for the simple reason that it’s powerful, manages spam and provides a massive 15 gigabytes of storage. Gmail has categories function, which will automatically sort your important emails from newsletters for example. It’s also possible to brand Gmail with your own domain, so you’re not sending mail from a generic gmail address. But what really makes Gmail powerful is the ease with which it can be searched. You’ll never need to delete an email again, and finding an email is as easy as keyword searching.
If you’re drowning in email, Sanebox offers a way out, with computer intelligence that performs triage on your inbox. The basic offering provides smart filtering, as well as the management of a limited number of attachments and reminders. However power email users will want to go for the mid-tier offering, which ups the limits on attachments and reminders to 250 per month respectively. Discounts are also available for multi-year sign-ups.
Evernote will store all your information, from business notes, scanned cards and clipped web pages, as well as just about anything else you can imagine, in the cloud. Storing in the cloud means your notes are available wherever you go, and on everything from a smartphone to a tablet or desktop computer. A basic Evernote service is free, and there are paid tiers for people needing more storage. Once you’ve started using Evernote, you’ll wonder how you got by without it.
While there are a number of competitors to Dropbox, including Microsoft OneDrive, Google Drive and Apple iCloud, as well as the similarly-named Box, Dropbox remains the gold standard for storing just about anything in the cloud. It can be used as an email archive, storage for music and photos, or a back-up for business documents, scans of passports and licenses and so on. The basic tier offers 2 gigabytes of storage for free, while the Pro level offers a massive 100 gigabytes of storage, which is potentially more than anyone will ever need.
Use these tools to help organise the influx of emails and regain your productivity. Keep in mind security considerations when storing any important information in the cloud.